Amending Educational Records

A parent or student of legal age who believes that information in an educational record collected, maintained, or used by the Office of Academic Programs is inaccurate, misleading, or violates privacy or other rights of the student may request that the Office of Academic Programs amend the information.

The request must:
(1) be in writing;
(2) be dated; and
(3) specify the information that the parent or student of legal age believes
(A) in inaccurate;
(B) is misleading; or
(C) violates the student's privacy or other rights.

If the Office of Academic Programs agrees to amend the information requested, it will be done within ten (10) business days after the request is received to that office. They will also notify the parent or student of legal age, in writing, that the change has been made and the date the change was made.

If the Office of Academic Programs refuses to amend the information as requested, they must notify the parent or student of legal age of the refusal, in writing, within ten (10) business days after the request is received. The written notice must include a statement of the right of the parent or student of legal age to a hearing to challenge the information in the student's educational record and the procedures for the hearing, including the following:
(1) The parent or student of legal age must submit to the public agency a written request for a hearing specifying the:
(A) information challenged; and
(B) reasons the parent or student of legal age believes the information to be:
(i) inaccurate;
(ii) misleading; or
(iii) in violation of the student's privacy or other rights.
(2) The Office of Academic Programs must convene a hearing within fifteen (15) business days after the request for the hearing is received.
They must also notify the parent or student of legal age, in writing, of the hearing date, time, and location not less than five (5) business days in advance
of the hearing.
(3) The hearing may be conducted by any person, including an official of Alexandria Community School Corporation, who does does not have a direct
interest in the outcome of the hearing.
(4) The parent or student of legal age must be given a full and fair opportunity to present evidence relevent to the issues; and may, at their own expense,
be assisted or represented by one (1) or more persons, including an attorney.
(5) The hearing officer must notify the parent or student of legal age of the hearing decision in writing within ten (10) business days after the hearing. The
decision must be based solely on the evidence and testimony presented at the hearing, and include a summary of the evidence and the reasons for the
decision.
(6) If the hearing officer determines the information in question is inaccurate, misleading, or otherwise in violation of the privacy or other rights of the
student, the public agency must amend the information accordingly and inform the parent or student of legal age in writing of the amendment.
(7) If the hearing officer determines the information in question is not inaccurate, misleading, or otherwise in violation of the privacy or other right of the
student, the public agency must inform the parent or student of legal age in writing of the right to place a statement in the student's record commenting
on the contested information or stating that the reasons for disagreeing with the decision, or both.
(8) A statement placed in the record by the parent or student of legal age must be maintained by the public agency in the student's record as long as the
record or the contested portion of the record is maintained by the public agency. The public agency must disclose the statement whenever it discloses
the record or the contested portion of the record to which the statement relates.

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